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Officials shortage becoming a challenge for local athletic directors

A lack of officials has been making the jobs of athletic directors a little tougher this fall.

Prior Lake Athletic Director Jeff Marshall is in his first season running the Lakers’ programs and he’s had to move two football games from Friday to Thursday night, as well as be more creative with scheduling games at the lower levels.

“The officials shortage is definitely a reality,” Marshall said. “We’ve had a number of lower-level soccer games where we have not had referees, so we’ve either had to have coaches step in as a scrimmage or rescheduled the game.

“Additionally, both soccer and volleyball have moved to different dates on specific weeks to spread games out so officials end up working every night of the week,” Marshall added.

Recently, Marshall had to reschedule volleyball to Monday and Wednesday evenings, which is different from the normal Tuesday and Thursday night slots. Varsity soccer for both boys and girls are being forced to do the same for one week.

“Our (ninth-grade and sophomore) football games will typically be played on Wednesdays back-to-back, so the same crew can work both games as there isn’t enough football officials to spread these out,” Marshall said.

Larger problem

Prior Lake is not the only school being forced to get more creative with their schedules. It’s happening all over the state.

The lack of officials for Minnesota State High School League sports is not a new problem. It started to arise before COVID-19 and the pandemic heightened it.

Tim Leighton, the communications coordinator for the MSHSL, who is also a former high school official, said there are 6,000 officials registered with the league. Some did opt out due to the pandemic, but many have come back.

The MSHSL’s “Thank a Ref” promotion, which has been in place for six years, is a way to recognize officials.

“Being able to say thank you to a referee goes a long way,” Leighton said. “It’s a great program. We are the first in the country to do that.”

But does the program help replace officials who have left due to COVID-19 or have retired? Leighton said there are many programs in place to replace officials.

The MSHSL has programs targeting younger officials and is providing multiple mentorship programs.

“Our job is to continue to recruit new officials and retain the ones we have,” Leighton said. “We want them to stay, but we also have to bring in younger officials.”

According to the National Federation of State High Schools Associations, “the shortage of officials in high school – and middle school – sports has been a growing concern for several years.” One reason for that, stated by Dr. Karissa Niehoff, executive director of the NFHS, in her Sept. 1 column, “The NFHS Voice,” is “due to unsportsmanlike behavior by parents and other adult fans.”

“Now, additional sports officials are electing to stay on the sidelines because of health concerns related to COVID-19, or they are uncomfortable wearing a mask during games,” Niehoff wrote in her weekly column.

The NFHS actively recruits new officials through its #BecomeAnOfficial campaign. But that doesn’t help local athletic directors right now.

Challenging fall

Chaska Athletic Director Jon Summer said ensuring there are officials this fall for all sports at all levels has been the most challenging in his 21 years as an athletic director.

COVID-19 made that difficult last year, but there were less games and not all levels played due to the pandemic. It was still tough, but all levels for all sports are back this fall and it’s made finding officials that much harder.

“This year, this fall, we have to be more flexible in moving game dates and times, depending on officials availability,” Summer said.

There are different associations around the state, commonly referred to as assigners, that work with high schools and conferences in scheduling officials for games. Chaska’s fall schedule was set last spring, but over the summer the assigners were already telling Summer there would be conflicts this fall and some games will likely need to rescheduled.

Shakopee Athletic Director Matt Hanson was hearing the same thing from the assigners for the South Suburban Conference. Hanson said they’ve had to move the Sabers’ football game with No. 1-ranked Lakeville South off the preferred Friday night date to a day earlier (Oct. 14).

“We have to move multiple football games at different levels,” Hanson said. “It’s not ideal, but we’ve had to be more creative.”

Hanson said volleyball and soccer games have had to move off their traditional Tuesday and Thursday slots to Monday and Wednesday. That will be the case for some basketball games this winter being moved off the traditional Tuesday and Friday night games to other days.

“We were told to to anticipate this next year, so we’ve already set some football games on Thursday night for next fall,” Hanson said. “Unless there’s a strong recruiting class (of officials), we’ve been told to move things right now for next fall instead of doing it later.”

Hanson said lacrosse and soccer are two sports that are the most difficult to find available officials. He’s seeing that in lower level soccer games this fall, while lacrosse has always had problems finding officials due to the sport being relatively new in the state.

Youth officials

Tony Schrepfer, director of officials for Minnesota Youth Athletic Services, said there’s been a decline in youth officials the past few years and COVID-19 has had an impact on recruiting new officials.

He said scheduling has been tough all around for all sports.

“The officials who are still officiating are having to work more games than in the past,” Schrepfer said. “As we come out of the pandemic, people are wanting to get back to playing, and a lot of officials didn’t come back last year and are not coming back this year as well due to the lingering effects of COVID.”

Schrepfer, who was hired by the MYAS back in August, said the MYAS has changed its approach on how to recruit new officials. There will be more educational training focusing on technique, and a change in culture inside the MYAS to make sure current officials are being take care of and new ones are getting the training they need.

“A lot of the time, officials feel like they’re left to fend for themselves,” Schrepfer said. “But with our new department, we’re here for the officials in every aspect, as we are officials too and have nothing but the best interest in officials and officiating.

“We’re just putting the finishing touches on our new program that we’ll be rolling out for the 2022-23 basketball season,” Schrepfer added. “We will have a similar program in place for this upcoming spring for baseball too.”

Teaser 3

Holy Family football

Meaning beyond outcome

Page 10

Teaser 2

COVID-19 impacts

Communication adapts

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Teaser 1

Music to the ears

A capella is alive

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Teaser 4

Hibernating bears

One breath per minute

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$550 per pupil tax levy increase on Nov. 2 ballot for Eastern Carver County Schools

With an Eastern Carver County Schools operating levy referendum on Nov. 2, and early voting well underway, school officials have been making their case to voters.

If approved, the 10-year operating levy would increase general education revenue by $550 per pupil, subject to an annual increase at the rate of inflation.

Through in-person and virtual presentations Sept. 28-29, school district officials said that building trust through detailed planning for the spending of additional funds is something the communities of Chaska, Chanhassen, Carver and Victoria not only want, but expect.

“We have worked hard to do responsible budget planning with staff and the school board,” said Ron Meyer, the district’s new director of Finance and Operations and a former ECCS school board member, at the Sept. 29 meeting. “Part of what makes our school strong as well as maintains our strong partnerships with our communities is that the school district takes our responsibility as stewards of public dollars seriously.”


If the levy is approved, based on the average Carver County home value of $375,000, the average homeowner would see a tax increase of about $20 per month, or $242 annually. The range of increase would be as small as $8 per month for a home value of $150,000, to $40 per month for a $750,000 home.

Meyer said state funding has not kept on pace with inflation for more than 15 years. If it had, ECCS would have received more than $5 million in additional funding last year alone.

Currently, ECCS operates at $980 per pupil funding. Comparable districts such as Stillwater and Lakeville sit at $1,250 to $1,400, with Eden Prairie, Bloomington, Wayzata, Edina, Hopkins and Minnetonka well over $1,500, with some close to $2,000, according to the district. The increase of $550 per pupil for fiscal year 2023 would place ECCS in the middle to lower half of comparable districts.

“Our district continues to deliver a strong academic experience in the classroom and provides amazing opportunities for our students outside the classroom. But without additional funding we cannot ensure that we are continuing to deliver that commitment to our students and our families in a manner that they deserve and that all of us expect,” Meyer said.

According to a district document, school taxes are currently lower than they were a few years ago. Annual school taxes on a $375,000 home in 2014 (before passage of a 2015 referendum) were $2,184; taxes on the same-value home now would be $1,875.


If the referendum is approved, Eastern Carver County Schools says it will begin to lower class sizes at the elementary age, bring back some electives at the middle and high school level, and lower high school athletics and activities fees.

It will also grow the fund balance to protect programs and services from enrollment shifts, financial fluctuations, or other unforeseen circumstances. The district must keep a fund balance of 5% of its total expenditures for the year. More than $9 million was cut from the budget over the last two years to adhere to this policy.

At the Sept. 29 meeting, Superintendent Lisa Sayles-Adams, who joined the district in 2020, acknowledged a referendum approval would not bring back seven-period days at the secondary level.

“Eastern Carver County Schools prides itself on delivering a high quality educational experience for our students both inside and outside of the classroom and we have much to be proud of. We continue to maintain strong graduation rates at our high schools. Across the district the number of graduating seniors of 92.3%, which is significantly higher than the state average of 83.9%,” Sayles-Adams said.

“Our community continues to invest in our schools, and our schools continue to invest in our schools. We have delivered on the community’s investment in past referendums by building new facilities to support our students in their academic and extracurricular activities. These are just not district resources, but community resources, and we are proud partners with our community and share these viable assets,” she added.


The ability to maintain the current student experience would not be possible if the referendum does not pass, the district said.

Programming such as fifth-grade band, gifted and talented services, athletic and activity offerings, and a restructuring of the middle school and high school media centers could occur.

Additionally, other saving measures could include increased class sizes by one student at elementary, and by two students at middle and high school levels, as well as an increased walk zone of one mile for elementary and two miles for secondary.

“It is important to point out the district board originally reviewed a $650 per pupil increase based on the significant cuts that were projected for the upcoming years as well as our long-range financial projection. However, because of the additional funds that were provided from the state at the end of the legislative session in June, our board went with a more conservative ask of $550 to make sure that we are asking for what we really need to sustain our schools and our commitment to our students,” Meyer said.


In 2019, voters approved one of three Eastern Carver County Schools referendum questions. The voters approved a security and technology levy on a margin of 1,002 votes. However increasing of the operating levy failed by a margin of 193 votes; and another question, asking for a new bus garage, building maintenance and a new elementary school failed by 495 votes.

The failed questions resulted in two years of budget cuts, positions lost, classroom sizes increased, and a shift from seven-to-six period days at the high school and middle school levels.